1. Registration Confirmation

• Registration will be confirmed only upon receipt of full payment.
• A confirmation email with registration ID will be sent after successful payment.
• All registration fees are inclusive of taxes.
• Delegates must carry proof of registration at the conference venue.

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2. Payment Policy

• All payments must be made through the official conference payment gateway or authorized bank account only.
• The Organizing Committee will not be responsible for payments made to unauthorized individuals or accounts.

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3. Cancellation & Refund Policy

• Registration once confirmed is non-cancellable and non-refundable.
• No refund will be provided under any circumstances, including inability to attend the conference.
• In case of unforeseen circumstances beyond the control of the organizers (natural calamity, government regulations, public health emergency, etc.), the decision of the Organizing Committee regarding rescheduling or conversion to virtual/hybrid mode shall be final, and no refund shall be claimed.

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4. Transfer of Registration

• Registration is non-transferable to another delegate.
• Unauthorized badge exchange is strictly prohibited.

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5. Abstract Submission

• Submission of an abstract does not guarantee acceptance.
• The Scientific Committee’s decision regarding acceptance and presentation category will be final and binding.
• The presenting author must be a registered delegate.

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6. Conference Kit & Materials

• Conference kit and participation certificate will be provided only to registered delegates.
• The Organizing Committee reserves the right to substitute items in the kit, if necessary.

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7. Program Changes

• The Organizing Committee reserves the right to modify the scientific program, speakers, schedule, or venue arrangements without prior notice due to unavoidable circumstances.

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8. Liability

• The organizers shall not be held responsible for any personal injury, loss, theft, or damage to personal belongings during the conference.
• Delegates are advised to make appropriate travel and personal insurance arrangements.

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9. Photography & Media Consent

• By registering, delegates grant permission for photography, videography, and recording during the conference.
• The Organizing Committee may use such material for academic, promotional, and documentation purposes.

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10. Code of Conduct

• Delegates are expected to maintain professional decorum and ethical conduct throughout the conference.
• Any misconduct may result in cancellation of registration without refund and removal from the conference premises.

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Declaration

I hereby declare that the information provided in the registration form is true and correct. I have read, understood, and agree to abide by the above Terms & Conditions of MAPCON 2026.